Overview of salaries statistics of the profession "Administrator in Western Cape"

This Market Leading Real Estate Sales Team in the Country is looking for an experienced Estate Agent Support Administrator to join their team in Hout Bay.You will be a skilled administrator, strong multitasker with a supportive and motivated approach to this Leading Sales Team.Minimum Requirements:Minimum of 3 years’ experience within a PA / Sales Support Administrator / Coordinator roleRelevant Marketing / Business Administration Qualification (Preferred)Experience within the Real Estate / Property Industry advantageousMS Suite Office Applications: Intermediate – Advanced LevelSocial Media (LinkedIn, Facebook, IG) and Software Applications Savvy (Hubspot, Internal Boss, Prospecting) – Experience would be advantageousStrong administrator with a natural flair to engage and build relationships on all levelsProfessional and well-presented eloquent communicatorAble to use initiative and have a creative eye (Advertising/Property Listings)Flexible if needed after hours / weekends | (Monday – Friday 08h30 – 17h00)Own reliable vehicle and valid driver’s licenceKey Performance areas:Manage property onboarding process | Prepare Mandate packs and arrange Property Mandate with all relevant partiesManage new property listings with all relevant internal & external partiesSchedule/coordinate with all stakeholders for property shoots (Photography, Floorplan, Drone)Compilation and creation of all advertisements/property listings (internal / onsite / external)Property Management: Ensure daily updates of comprehensive stock sheetManage and follow through on all property enquiries on various advertising portalsManage all aspects (internal and external) of Boards & Show DaysOversee, update, and maintain all details of Sellers & BuyersMarketing & Advertising: Brochures, Mailers, Marketing Drops, Property listings etc.Manage Agents diaries (viewings, listings, valuations)Administration Management: Offer to purchase, sales agreement, deal tracking, attorneys, conveyancing, insurance, and agentEnsure daily updates of competitor filesRecord and track all monthly expenses | Filing and Record Keeping | Stationary & InventoryTax preparation: present accountant with all relevant invoices and expense detailsThis opportunity will offer a rewarding salary offer and the opportunity to form a part of a Top Market Leader Team in this Prime Real Estate & Property Sales Agency.

Our client in the Winelands is looking for an ERP Systems Administrator.Minimum requirements: Post Graduate Degree in Business or Information TechnologyExperience required: Must have 4 to 5 years working with ERPs with minimum 2 years in a position where significant implementation responsibilities were managed by the candidate.System software: SysproStart date: As soon as possible.Experience & characteristics required for this role:Demonstrated track record of successful Project Management on ERP Projects.(Omi channels experience a bonus)Specific experience with structured development methodologies and standards.Negotiation Skills for keeping the project aligned to the overall business goals as outlined in the Implementation Contract.Must be able to manage time, prioritize and communicate commitments.Must have strong client and internal communication skills with experience working in highly collaborative teams.Excellent people skills and ability to build respectful relationships with all levels of staff.Duties and Responsibilities include, but not limited to:System Administration:Configure, administer, and maintain the ERP system to ensure optimal performance, reliability, and security.Perform regular updates, patches, and upgrades to keep the ERP system current and compliant with industry standards.Monitor system performance and troubleshoot issues, working closely with technical support teams and vendors when necessary.User Support and Training:Provide technical support to end-users experiencing ERP system-related issues, including troubleshooting and resolution of problems.Conduct user training sessions to educate employees on how to use the ERP system effectively and efficiently.Develop and maintain user documentation, manuals, and guides to assist users in navigating the ERP system.Customization and Configuration:Customize and configure the ERP system to meet the specific needs and requirements of different departments and business units within the organization.Work with stakeholders to gather requirements, design solutions, and implement customizations or enhancements to the ERP system.Collaborate with software developers or external consultants to develop and deploy custom modules, reports, or integrations as needed.Data Management and Integration:Manage data within the ERP system, including data migration, data cleansing, and data integrity checks.Implement and maintain integrations between the ERP system and other enterprise systems, such as CRM, HRIS, or financial systems.Ensure data security and compliance with data protection regulations by implementing appropriate access controls and encryption measures.System Optimization and Performance Improvement:Identify opportunities for process optimization and performance improvement within the ERP system.Work with stakeholders to streamline business processes, eliminate inefficiencies, and enhance system usability.Conduct regular system audits and performance tuning activities to optimize system performance and resource utilization.

Are you immediately available with experience in an all-round office administrator team supporting sales, office staff and dealing with clients efficiently? We require your ability to work in a fast-paced environment with excellent communication skills, spoken and written in both English and Afrikaans. ​Own transport required.Requirements:Matric plus Min 5 years’ experience in Office AdministrationComputer Literate with Pastel experienceAbility to communicate in English and Afrikaans – written and spokenMust have own transportExperience supporting a sales team dealing with customers efficientlyAbility to work well under pressure and multi-tasking.Duties and Responsibilities:Capturing of purchase ordersInvoicing and credit notesDaily dealing with clients requirementsTroubleshooting where neededWorking alongside the Sales ManagerManaging new accounts for CustomersManaging all admin task required for the general office and managementBankingManage the filing systemsCompiling daily, weekly and monthly reports as well as financial reports when neededDaily updating of database for clients

Have you been in a position overseeing various aspects of branch activities which would include staff management, customer service and operations while having a good understanding of finance, budgeting and reporting?Our clients operation is based in Philadelphia Cape town and you will collaborate and work closely with the Branch Manager ensuring the running of a positive productive and smooth operation.A people’s person who enjoys being at the centre of all activity will be a great asset for this role.Minimum Requirements:Grade 12, Diploma or Degree in business Administration advantageous5 years Proven experience in coordinating or related role .Strong understanding of financial management, including budgeting and reporting.Knowledge of procurement regulations, ethical practices, and industry trendsExcellent organizational and time-management abilities.Effective communication skills, both written and verbal and must have knowledge of industry- specific regulationsDuties and Responsibilities:OperationsControl and manage the Repairs and Maintenance processes and procedure for the branch. Includes proper filing of all documentation.Submit daily Timesheets for the branchAssist Branch Manager with overlooking and controlling of the yard activities.Ensure that monthly unit inspections and stock counts are done and submitted to Head Office on time.Request quotes from suppliers for maintenance or transport.Prepare the purchase requisition for quotes received from suppliers and submit to procurementFacilitating communication between the branch, other departments and management, ensuring that the information flows smoothlyCustomer ServiceAssist with loading quotes on Syrinx.Ensuring that the branch provides excellent customer service and keeps customer informed of deliveries, collections and maintenance schedules.Liaising with customers daily to check on service delivery and customer satisfactionAddress customer concerns, inquiries and resolve issues in a timely and professional mannerResolving all customer queries related to invoices and statements. Escalate all matters that cannot be resolved.Stock controlEnsure weekly stock counts of the branch stores for materials is done.Discrepancies need to be investigated and reportedImplement inventory management that allows accurate tracking of stock levelsConduct regular physical audit of the stock and compare physical inventory with what’s recorded in the “system”Financial ManagementSending invoices to Finance for payment of suppliers after work is completedManage the debtor’s book and make sure that this does not fall behind and attend to outstanding accounts. Escalate all matters that cannot be resolved.Analyze Financial reports to identify areas of improvement

An opportunity has become available for a permanent on-site Rental Accounts Administrator at this leading Real Estate Agency, located in Constantia.The Rental Accounts Administrator will be responsible for performing day-to-day tasks related to finance and accounting, customer service, account reconciliation, and account management.Minimum Requirements:Bachelor’s degree / Diploma in Finance, Accounting, Business Administration, or related fieldMust have strong Finance & Accounting and Account Reconciliation and AccountManagement skillsFull computer literate on Microsoft Suite Applications (Advanced Excel)Skills/working experience with PropWorx will be advantageous but not a pre-requisite astraining will be givenMinimum of 3 – 5 years’ experience within a similar accounts administration positionEffective communicator with strong interpersonal and customer services skillsBe analytical, pay attention to detail and well organisedExperience within the real estate industry will be advantageousReside within the Southern Suburbs as position is based in ConstantiaOwn reliable transport and valid driver’s license

Our client between Stellenbosch and Brackenfell is in need of a Stock administrator to take responsibility for ensuring that the company’s stock levels meet business needs. The purpose is to oversee purchases and pricing reports, replenishing levels when necessary, and monitoring shipments or internal transfers between departments or locations within the business.Requirements:Grade 12 (Essential).Diploma in Shipping, Clearing and Freight Forwarding, Distribution and Logistics Business Management or related field (Desirable).A minimum of 2-years’ administrative experience.Previous experience in administering stock (Advantageous)After hour availability is essential.Ability to identify the needs in the team and assist where needed.To have working knowledge of Google / Excel / Word. Ability to work under pressure and meet daily, weekly and monthly deadlines;Strong interpersonal and communication skillsAbility to manage and prioritise workload;Attention to detail and accuracy;Fast learner in internal and external computer systems and processes;Ability to work with multiple key stakeholders both internal and external in dynamic logistics environment.

Are you a dynamic Sales Administrator who can manage in a pressurised environment? As a Sales Administrator, you will play a crucial role in supporting their sales team and ensuring smooth operations within the business based in Montagu Gardens.Your responsibilities will include managing customer inquiries, processing orders, coordinating deliveries, and providing exceptional customer service.Working Hours: 07.30 – 17.00 Monday to Friday.Requirements:Matric and minimum three years admin, data order processing experienceAbility to liaise confidently with clients telephonically in a fast-paced environmentExcellent attention to detailAbility to build solid client relationshipsComputer literateHours: 07:30 – 17:00Duties and Responsibilities:Reporting to the Branch ManagerAssisting customers with orders inbound and outboundInvoicing of orders and sending for paymentReceiving and actioning orders via emailProcessing customer orders and back orders dailyIncreasing customer spend by discussing specials and promoting new product linesLiaising with internal departments with queries on ordersInforming customers if they have ordered out of stock items by offering alternativesKeeping customers updated if they are waiting for arrival of stock itemsAssisting with client enquiries or complaintsAssisting with any additional projects or requirements within the department

Are you a well-groomed, strong front desk receptionist, who thrives on making clients and guests feel welcome? Your vibrant personality is needed in this high-traffic reception within the most exquisite surroundings.You will be required to converse in Afrikaans and English. Strong capability multitasking and dealing with incoming phone calls, clients, deliveries and other demands.Office hours are Monday to Friday 08:00-17:00Minimum Requirements:Matric, Tertiary qualification advantageousMin 3 years of work experience in a professional environmentComputer literate in Microsoft Office (Word, Excel, PowerPoint)Bilingual in both Afrikaans and EnglishStrong, accurate administrative skillsAbility to maintain a professional demeanour and appearanceOrganisational skillsAble to work independently and as part of the administrative teamTime & Attendance advantageousDuties and Responsibilities:Managing busy reception and switchboardGreeting of customers visiting the office and offering refreshmentsOrdering of consumablesArranging couriers and collectionsArranging office and client events and caterersAttending certain meetings to take notes (not minutes) and action the necessaryAttending to office repairs, logging tickets and dealing with service providerAssisting with administration duties for various departments when requiredAny Ad hoc duties that arise within the company portfolio

Our client, a medical company in Bellville is seeking a Office Administrator.This position is an excellent opportunity for someone who is dedicated in their work, with a keen interest in medical sales and administration, and who would like to progress further than this position within the company.Requirements:Matric with relevant qualificationsGood MS Office skills, especially Outlook, Excel and MS Word (good working knowledge)Be tech savvy, be familiar with Facebook, LinkedIn, Google searching.Be diligent with their work, have pride in what they doTake instruction and follow it through, without having to be checked up upon frequentlyHave a ‘can do’ approachSomeone who can cope in a fast-paced environmentDuties and Responsibilities:Email proposals send to contact lists from LinkedIn, Facebook and other platforms.Follow up on email sends within one week with telephone call for next step e.g. set up a meeting in person or arrange for a Zoom/Teams call, as and when required.Daily follow up previous day’s LinkedIn newly accepted invites with an email and telephone call.Social Media Adverts – Facebook, Linked and other platforms on a daily basis. A minimum amount adverts to be placed daily will apply.Assisting with daily quotes for medical aid clients and private clients, and general customer liaison.Action specific targeted projects via email and phone calls e.g. hospice branches, healthcare groups etcAd hoc sales related adminAssist with the daily logistical arrangements for rental and sales transactions to the installation teams countrywide.There will be opportunity to engage in new sales/rental activities as part of a long-term growth plan.Some degree of cold calling is expected for specific projectsGeneral admin:Handling the administrative requirements of ordersAssist with all Medical Aid scheme billing on a monthly basis.Customer and office liaison during the ordering, delivery and/or installation processKeeping a quote register/list that needs to be checked weekly and followed up on.Maintain a list of all Agents’ activities on a weekly and monthly basis, where they have marketed and to whom.

Requirements:Proof of minimum Grade 12 Certificate.Beauty industry knowledge an advantage.Fluent in English and Afrikaans with excellent communication/telephone skills.Friendly and an upbeat demeanour and a team player.Own transport with valid driver’s licence.Computer literate: Excel and Email etc.Training on an Accounting Package for invoicing and stock adjustments.Working hours Monday to Friday 09:00 to 17:00.Duties and Responsibilities:Taking product orders from multiple channels.Training on a new accounting package.Monitoring and preparing stock levels and adjusting as needed.Handling DHL international quoting and tracking.Packing orders accurately and on time.Working closely with courier companies.Stock level monitoring and reporting.Receiving and checking stock deliveries..Upselling to customers.Ensuring office supplies are stocked.Handling training inquiries.