Overview of salaries statistics of the profession "Administrative Assistant in Western Cape"

Our client engages with high-end clients and necessitates the services of an Executive Assistant. A person who enjoys professional interaction, is soft-spoken and deadline-driven will be better suited to this role.The Directors travel extensively and need an experienced EA to manage the office in their absence.This is an office-based role, Monday to Friday, with lots of face-to-face interaction.Requirements:Matric, relevant tertiary qualification advantageousMinimum 5 years of experience as a Personal AssistantExcellent communication skillsMaturity in handling situations confidentiality and professionallyStrong computer and typing abilitiesProactive, and taking initiativeFlexible, and adaptable to changeValid driver’s license and own transportSome financial exposure, advantageousDuties and Responsibilities:Liaising with clientsTyping up of quotesTyping up of contracts and confidential documentsAnswering incoming calls and attending to enquiriesScreening calls for two DirectorsDiary management, scheduling appointments and meetings, and coordinating suchEnsuring that all necessary information and documentation required for daily diary activities are providedDealing with email correspondence and phone calls on behalf of the DirectorsCoordinate travel and accommodation arrangements for business and personal travelOrdering of consumables and stationeryMarketing and newslettersCoordinate courier services

Requirements:Min of 2-3 years working experience in Finances (Creditors – advantage) including Payroll.Knowledge of Xero, Vinsight and PaySpace software packages will be beneficial.Solid knowledge of financial and accounting procedures.Strong Admin Skills and attention to detail.Excellent planning, prioritizing and analytical skills.Problem-solving.Take ownership.Advanced MS Excel skills.Own transport with valid Driver’s License.Willingness to adapt and grow with the position and company.Duties and Responsibilities:Prepare and maintain financial records to Trial Balance (3-way matching on receivables and payables).Prioritize and prepare ad hoc, weekly and monthly creditor payment schedules.Capturing of daily debit card slips and reconciling.Capturing timesheets and diesel records and all ad hoc schedules.Capturing of Monthly Financial Journals.Filing of documentation and recordkeeping for auditing purposes.Assist with year-end stock counts and audit process.General Admin:Attend to farm / estate workers general enquiries.Ordering of protective clothing / uniforms.Petty Cash Reconciliation.All other general and administrative tasks relevant to the positionHuman Resources:Accurately track and process HR documents; do follow ups as needed.Process wage payroll on weekly and fortnightly basis.Communication with relevant Labour Institutions such as WCA, Department of Labour etc.Filing and serves as the go-to person for the company’s office documents.Regular reconciliation of annual leave and sick leave and maintain leave records.Compliance file maintenance.

About our client:Our Client isn’t just any safari company – they’re the ones you turn to when you want a truly exceptional adventure. Since 2004, they’ve been crafting luxury safaris across Southern Africa, East Africa, and the Indian Ocean Islands, earning them the title of the World’s Most Awarded Safari Company. Over the years, they’ve welcomed over 200,000 guests from around the world, each one leaving with unforgettable memories.Why join them?When you join them, you’ll have the opportunity to be part of something meaningful. For every seven guests who travel with them, they create a permanent job in the tourism industry, helping to uplift communities and protect wildlife. You’ll be able to make a difference while experiencing exciting travel opportunities and enjoying perks that come with being part of their team. Join them and be part of a company that’s not just about business, but about making a difference in the world.Package:Enjoy an attractive remuneration package, including a competitive base salary, pension fund, and 20 days of paid vacation per year. Work in gorgeous offices in Cape Town, experience exciting travel opportunities, and enjoy perks that come with being part of their team.About the role:As the French Concierge Specialist for our client’s tour operator business, you will play a crucial role in shaping their travel offerings. Serving as the primary point of contact for consultants, your main responsibility will be to assist guests with making reservations, arranging transportation, and addressing other types of special requests. Your ability to provide exceptional service and cater to guests’ needs will directly impact our client’s competitiveness, profitability, and the overall quality of the travel experiences that they provide.Requirements:Fluent in speaking and writing in the French language;A National Senior Certificate / Matric;2 years of experience in a Concierge or Sales Administrative Assistant role in a Tour Operator Environment;Based in Cape Town;Great communication skills;Willingness and drive to learn;Excellent problem-solving skills;Ability to work in a fast-paced, deadline-driven environment;Excellent interpersonal and communication skills, with the ability to build relationships;Duties and Responsibilities:Acting as the first point of contact for international clientele interested in booking tailor-made holidays and safaris on the continent;Book hotel / lodge and logistic reservations, based consultant requirements ;Responsible for travel request distribution to agents;Supporting Sales consultants with all administrative duties;Conclude on all aspects of the post confirmation of the booking;Enquiry warming (to be handed over to Senior Consultant);Sales Quotes as first point of contact to support Senior Sales Consultant;Work directly with Sales Managers to resolve client travel issues;Customer service-related responsibilities from client and perform other office duties as assigned;Work with external suppliers on a regular basis via telephone and email communications to ensure all aspects of booking from supplier end is resolved;Work with their rates team to resolve rates-related tasks and communicate with consultants;Log all required tickets relating to rates and product;Timeous turnaround time (Sales Consultant request to be actioned within 24hrs);Ensure Concierge dashboard is updated and reporting done with sales managers.

Are you able to manage administrative tasks, ensure efficient office operations, and provide support to various departments within an organisation? Our client based in Montagu Gardens is seeking a highly organized and detail-oriented Receptionist to join their team.This role requires excellent communication skills, proficiency in office software, and the ability to multitask effectively.Requirements:Matric, relevant qualification advantageous2 – 3 years proven experience as a Receptionist, Office Assistant, or similar roleProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office softwareExcellent communication skills, both written and verbalStrong organizational and time management skills, with the ability to prioritize tasks and meet deadlinesAttention to detail and accuracy in all work tasksAbility to work independently with minimal supervision and as part of a teamFlexibility to adapt to changing priorities and responsibilitiesProfessional demeanour and positive attitudeDuties and Responsibilities:Provide an efficient warm and welcoming introduction to all customers entering the show room/office or calling on the phone to promote a positive professional image of the companyAnswering, screening, and forwarding calls in a timeous and professional mannerDealing with customer queries / complaints / orders and ensuring that their needs are metOversee maintenance of the office, equipment, aircons and plumbing as well as ensuring that any tenant is looked after in the same way as prescribed by the body corporate rulesManaging the leads list and allocating to the Sales RepresentativesManage Petty Cash, reconcile and report to my finance departmentEnsure all necessary slips/invoices are sent to my finance department in a timeous manner with the correct billing addressCreate and manage all quotations / invoices for my service department and check that all outstanding payments are made timeously (either by emailing or calling the client).Filing, Scanning through emails to staff and clientsManage the company’s vehicle licenses and renewalsOrder and distribute office supplies as requested and go shopping for groceries at Makro weekly / monthly as requiredPurchase Electricity for the office as required.Purchase Cake for Birthdays that fall within the week.

Our client a wine farm in Stellenbosch is currently recruiting for an Office and Accounts assistant.Requirements:Matric with relevant qualificationsBasic Pastel experienceCreditors and Debtors Processing and Reconciliation experienceExcellent administration experienceOwn transport availableDuties and Responsibilities:Payroll, this can be taught as no one else uses Donkerhoek, but some knowledge would be advantageous.Pastel desktop experience with regards to the following 3 points:Creditors processing and reconciliationDebtors invoicing

Are you immediately available, very well groomed with excellent communication skills in Afrikaans and English? Can you work shifts, and do you have your own vehicle (or reliable private transport) to get to and from CPT International Airport?Our client in the car rental industry requires your ability to communicate well with clients, manage the administration portfolio successfully and assist all round with requirements within the branch.Hours: Vary with shifts: Monday to Friday, and alternate weekends (5am – 2pm and 1pm – 10 pm).R7 500 (Dependent on experience, Negotiable).Requirements:Matric,Unendorsed driver’s license essentialOwn vehicle essentialVery well groomed with excellent communication skills in English and AfrikaansStrong administration and computer skillsProven track record in front line professional customer dealingsAttention to detailAble to work in a fast paced, pressurized environmentDuties and Responsibilities:Managing administration portfolioUpdating of the data baseDealing with colleagues and their requirements at the branchFace to face dealing with customersAssisting other departments with special requestsEnsure the company standards are always met