Overview of salaries statistics of the profession "Office in South Africa"

We are looking for an experienced Office Manager for a Renowned Company in Port Elizabeth.Independently manage, plan, direct and coordinate the administration and support function of the firm to ensure best practices are implemented to streamline internal processes and staff productivity. Direct supervision of administration staff.Requirements:BCom degree with financial / management accounting & business managementAt least 10 years of experience in a general management/supervisory positionSkills and Competencies:Highly organised – plan & prioritiseHigh energy and performance-drivenQuick thinking and ability to multi-taskCommunication skills (verbal and written)Motivation and leadership skillsDecision-making and problem-solving abilitiesAttention to detailAbility to work under pressureExperience:Customer & Personal Service: ability to deal with clients and colleagues in a professional mannerAdministration & Management: knowledge of office administration, financial and management principles involved in planning, resource allocation, leadership and coordination of people and resourcesFinancial Understanding: able to read and understand financial statementsProcedures & Systems: knowledge and compliance of general office proceduresQuality Control: knowledge of accounting, auditing and taxation procedures in terms of Professional StandardsRequired Computer Packages:Microsoft office – Excel, Word, PowerPoint, OutlookGreatsoft (advantageous)Pastel accounting (advantageous)Key Duties and Responsibilities:Asset Management:Oversee and control all aspects relating to building structures and furnishingsObtain quotations and manage agreements of all acquisitions,Administrative Efficiency:Co-ordinate and maintain the firm’s archiving system for easy accessibilityMonitor and co-ordinate the firm’s database using the practiceMaintain and control the service agreements with all suppliers and other agentsStakeholder Value:Administer, advise upon, and consolidate the firm’s BEE plan and scorecardFinancial and Budget Management:Prepare the annual budget for the various PKF companiesOversee the preparation of daily cash flow and interpretation of cash movementsEnsure PAYE and VAT are processed and paid via EFilingFICA Compliance:Ensure FICA requirements are metInform employees and directors of processes to be followedEnsure all staff and directors are trained and aware of the FICA reporting requirementsEnsure the company complies with relevant legislation.Report irregular or possible money laundering/terrorist financing activities as identified by staffEnsure all supporting documentation and records are kept/.archived as required and available on requestBanking:Provide debtors age analysis for all entities every monthConsult and address overdraft facilities and requirementsSubmit annual financial statementsProvide required FICA documentation when requestedArrange and assist with internet banking facilities and issuesMaintain and control auto cardsGreatsoftAdminister all aspects of Greatsoft and maintenance of databaseAssist in development and improvement of the system to achieve goals and address requirementsSet up and maintain standard fee narrations and task codesProvide training and guidance to all staff relating to the use of the systemBalance and run month-end reportsPerform month-end processes and run month-endCoordinate and assist with the creation and set up of new reporting requirements as and when neededAssist with creating and maintaining task codes and linking to clientsAssist employees with re-setting passwords when locked out of the system, when they forget their passwordsAssist with any queries raised by any employeeSubmit support requests for all issues not internally resolved for any employeeProvide training to new users or refreshers to current staffOther tasks:Compliance with the firm’s System of Quality Management (SOQM), policies and procedures.Compliance with the firm’s Employee Code of Conduct which consists of the firm’s HR policies, SAICA, IRBA and IESBA Codes of Conduct.

Are you a “Jack (or Jill) of all trades” who enjoys varied responsibilities? In this role, you will be the administrative support person in a small, but busy office.This will give you exposure to different departments within the company, from Marketing to Fleet Management, on a small and manageable scale.They are a team-oriented group and are looking for a like-minded individual to join their team.Requirements:Matric, or similarValid driver’s license and own vehicleComputer literate in MS Office (outlook, Excel, Word)CRM system experience advantageousFluent in Afrikaans and EnglishDuties and Responsibilities:Answer all incoming calls and transfer to relevant personWelcoming visitorsWelcoming and assisting new staffAssisting colleagues and CEO as and when neededComplete tender documentsMaintaining and updating client informationCommunicate with recruitment agency with regards to vacant positionsMonitor daily attendanceShare adverts on social media platformsCreate quarterly email campaignsOrder office consumables (stationery, coffee etc)Advise on any office maintenance requiredFleet monitoring and vehicle inspection for license renewal, servicing etcPlan and organize team-building events twice a year

Do you have the experience and maturity to manage the responsibilities of running the functions and duties that make an office successful? We need your experience with quotations, invoicing, debtors, and the personality to be the “go to person” when anything is needed in the business.The perfect candidate must have the attitude of responsibility and ability to think on their feet while working alongside management to deliver the best offering of service as per the excellent reputation they have in the marketplace.Requirements:Grade 12 / MatricComputer Literate – Word, Excel, etcBilingual (English – speak / Afrikaans – understand)Presentable with outgoing well-spoken, confident & friendly communication skillsExcellent financial acumen with accountsOwn transport essentialAbility to take on responsibilities, use initiative and work well in a team & independentlyDuties and Responsibilities:Drawing up quotations for clientsManage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information requiredSending deposit invoice requirements to clients and following up telephonicallyBuild sound relationships with clients, enjoy being the go to person when help is neededTrack outstanding payments and develop relationships with clients, when required using of initiative in encouraging to get payment problems sortedManagement of Control schedule for debtors that are in arrearsManage payments received, forwarding final invoices manage statementsDaily updates of receipts scheduled – tracking payments received, deposits etc.Registrations of any new contract fitters that are working on siteRecord daily hours worked by all employees, complete monthly and weekly schedulesChecking of working hours and daily signing in and outManaging sick leave schedules and administration requiredManaging inhouse database of customer listsEnsure that jobs being worked on are updated daily as to the current fitment statusManage costing compilations for all work requirementsOversee HR for staff with opening new files, drawing up contracts, issuing of payslipsManage transport invoices at month endEnsure administration for health and safety compilation is updated and on file when neededManage the royalties’ programmeFor rental units ensure month rental and water and sewerage accounts are issued timeously, and payments are receivedReconciliation of vehicle fleet for Cape Town, Johannesburg and Durban

Are you immediately available with experience in an all-round office administrator team supporting sales, office staff and dealing with clients efficiently? We require your ability to work in a fast-paced environment with excellent communication skills, spoken and written in both English and Afrikaans. ​Own transport required.Requirements:Matric plus Min 5 years’ experience in Office AdministrationComputer Literate with Pastel experienceAbility to communicate in English and Afrikaans – written and spokenMust have own transportExperience supporting a sales team dealing with customers efficientlyAbility to work well under pressure and multi-tasking.Duties and Responsibilities:Capturing of purchase ordersInvoicing and credit notesDaily dealing with clients requirementsTroubleshooting where neededWorking alongside the Sales ManagerManaging new accounts for CustomersManaging all admin task required for the general office and managementBankingManage the filing systemsCompiling daily, weekly and monthly reports as well as financial reports when neededDaily updating of database for clients

Our client is looking for a mature person to oversee the day to day running of their office, the ideal candidate must be older than 50 years and have a stable work record.Requirements:Live close to Alrode.Have reliable transport.Computer literateBilingual in English and Afrikaans.Duties and Responsibilities:Answer incoming calls.Process orders.Quote customers.Knowledge of Debtors as you will be required to phone for outstanding money.Perform general administrative duties.

Looking for an immediately available position? Opportunity to join our client’s international business in Montague Gardens for a four-to-five-month contract assignment?We require your confident communication skills to deal with all administration requirements liaising between the sales, finance, and operations department. Debtors experience essential and preferably experience on Pastel.Requirements:Grade 12, relevant tertiary qualification advantageous3-5 years’ experience in office administrationComputer Literate – MS Office Advanced SkillsGood communication skills, highly organized and an all-round team playerDuties and Responsibilities:Debtors function for the branch (sending statements, credit applications, follow up on payments, payment allocation, trade references, etc.)Petty Cash ManagementCapturing of Credit Card receipts and reconciliation thereofCredit Cards for Staff – Making sure all slips reconcile to the Statement.Assisting with leave and payroll administrationSupport with quality management – ISO document registers, administration, and audit supportAssist with customer project billing and administration thereofGeneral office responsibility as required by management, as well as office functionsCourier bookingsPreparing reports for managementGeneral office duties of ordering consumablesPA Support to Director and Management

Do you live in the northern suburbs in Gauteng and have all round experience in an administration and client liaison role? Our client requires you to have your own transport and be bilingual in English and Afrikaans with excellent communication skills.They are requiring an enthusiastic and confident attitude to join their highly successful business to be the front face of their organisation.Requirements:Matric, further education highly advantageousProficient in Word and ExcelMinimum 1 – 2 years in similar roleHave a reliable means of transportExperience working in a busy Administration and Reception roleExcellent communication skills in English and AfrikaansDuties and Responsibilities:Provide an efficient warm and welcoming introduction to all customers entering the show room/office or calling on the phone to promote a positive professional image of the companyAnswering, screening, and forwarding calls in a timeous and professional mannerDealing with customer queries / complaints / orders and ensuring that their needs are metOversee maintenance of the office, equipment, aircons and plumbing as well as ensuring that any tenant is looked after in the same way as prescribed by the body corporate rulesManaging the leads list and allocating to the Sales RepresentativesManage Petty Cash, reconcile and report to my finance departmentEnsure all necessary slips/invoices are sent to my finance department in a timeous manner with the correct billing addressCreate and manage all quotations/invoices for my service department and check that all outstanding payments are made timeously (either by emailing or calling the client).Filing, Scanning through emails to staff and clientsManage the company’s vehicle licenses and renewalsOrder and distribute office supplies as requested and go shopping for groceries at Makro weekly/monthly as requiredPurchase Electricity for the office as required.Purchase Cake for Birthdays that fall within the week.

Our client a wine farm in Stellenbosch is currently recruiting for an Office and Accounts assistant.Requirements:Matric with relevant qualificationsBasic Pastel experienceCreditors and Debtors Processing and Reconciliation experienceExcellent administration experienceOwn transport availableDuties and Responsibilities:Payroll, this can be taught as no one else uses Donkerhoek, but some knowledge would be advantageous.Pastel desktop experience with regards to the following 3 points:Creditors processing and reconciliationDebtors invoicing

Our client, a medical company in Bellville is seeking a Office Administrator.This position is an excellent opportunity for someone who is dedicated in their work, with a keen interest in medical sales and administration, and who would like to progress further than this position within the company.Requirements:Matric with relevant qualificationsGood MS Office skills, especially Outlook, Excel and MS Word (good working knowledge)Be tech savvy, be familiar with Facebook, LinkedIn, Google searching.Be diligent with their work, have pride in what they doTake instruction and follow it through, without having to be checked up upon frequentlyHave a ‘can do’ approachSomeone who can cope in a fast-paced environmentDuties and Responsibilities:Email proposals send to contact lists from LinkedIn, Facebook and other platforms.Follow up on email sends within one week with telephone call for next step e.g. set up a meeting in person or arrange for a Zoom/Teams call, as and when required.Daily follow up previous day’s LinkedIn newly accepted invites with an email and telephone call.Social Media Adverts – Facebook, Linked and other platforms on a daily basis. A minimum amount adverts to be placed daily will apply.Assisting with daily quotes for medical aid clients and private clients, and general customer liaison.Action specific targeted projects via email and phone calls e.g. hospice branches, healthcare groups etcAd hoc sales related adminAssist with the daily logistical arrangements for rental and sales transactions to the installation teams countrywide.There will be opportunity to engage in new sales/rental activities as part of a long-term growth plan.Some degree of cold calling is expected for specific projectsGeneral admin:Handling the administrative requirements of ordersAssist with all Medical Aid scheme billing on a monthly basis.Customer and office liaison during the ordering, delivery and/or installation processKeeping a quote register/list that needs to be checked weekly and followed up on.Maintain a list of all Agents’ activities on a weekly and monthly basis, where they have marketed and to whom.

Requirements:Proof of minimum Grade 12 Certificate.Beauty industry knowledge an advantage.Fluent in English and Afrikaans with excellent communication/telephone skills.Friendly and an upbeat demeanour and a team player.Own transport with valid driver’s licence.Computer literate: Excel and Email etc.Training on an Accounting Package for invoicing and stock adjustments.Working hours Monday to Friday 09:00 to 17:00.Duties and Responsibilities:Taking product orders from multiple channels.Training on a new accounting package.Monitoring and preparing stock levels and adjusting as needed.Handling DHL international quoting and tracking.Packing orders accurately and on time.Working closely with courier companies.Stock level monitoring and reporting.Receiving and checking stock deliveries..Upselling to customers.Ensuring office supplies are stocked.Handling training inquiries.