Overview of salaries statistics of the profession "Administrative Coordinator in Cape Town"

Does your experience include all round multi-tasking skills in coordinating all administration activity within a branch? Our National client based in Blackheath requires your strong excel and formula skills, ability to do stock counts and work alongside the Branch Manager managing customer service, general operations, basic finance, budgeting and reporting.Essential that this person is a team player who is a self driven independent worker and a strong problem solver.Hours: 7am – 4pmRequirements:Grade 12, Qualification in business Administration advantageousMin 5 years Proven experience in a related role with strong administration and excel skills .Understanding of financial management, including budgeting and reporting.Knowledge of procurement regulations, ethical practices, and industry trends – must be willing to open containers and check on stock in the containers.Excellent organizational and time-management abilities.Effective written and verbal communication skills and preferably knowledge of industry- specific regulationsGood interpersonal skills and not be afraid to pick up the phone and call customers and service providers.Methodical and deadline driven.Ability to manage quotes and follow up on quotes with customers.Provide support to the branch manager and operations team.Team player and willing to assist team members.Duties and Responsibilities:Operations:Control and manage the Repairs and Maintenance processes and procedure for the branch. Includes proper filing of all documentation.Submit daily Timesheets for the branchAssist Branch Manager with overlooking and controlling of the yard activities.Ensure that monthly unit inspections and stock counts are done and submitted to Head Office on time.Request quotes from suppliers for maintenance or transport.Prepare the purchase requisition for quotes received from suppliers and submit to procurementFacilitating communication between the branch, other departments and management, ensuring that the information flows smoothlyCustomer Service:Assist with loading quotes on Syrinx.Ensuring that the branch provides excellent customer service and keeps customer informed of deliveries, collections and maintenance schedules.Liaising with customers daily to check on service delivery and customer satisfactionAddress customer concerns, inquiries and resolve issues in a timely and professional mannerResolving all customer queries related to invoices and statements. Escalate all matters that cannot be resolved.Stock control:Ensure weekly stock counts of the branch stores for materials is done.Open containers and check on stock in the containers.Discrepancies need to be investigated and reportedImplement inventory management that allows accurate tracking of stock levelsConduct regular physical audit of the stock and compare physical inventory with what’s recorded in the “system”Financial Management:Sending invoices to Finance for payment of suppliers after work is completedManage the debtor’s book and make sure that this does not fall behind and attend to outstanding accounts. Escalate all matters that cannot be resolved.Analyze Financial reports to identify areas of improvement

A vacancy exists for a Receptionist/Office Coordinator within the Micro Merchant Division, in Milnerton, Cape Town.As a Receptionist / Office Coordinator, you will be the first point of contact for our company. Your duties will include offering administrative support across the organization, welcoming guests, and greeting people who visit the business.You will also coordinate office management activities, including travel arrangements, health and safety oversight, procurement of office supplies and dealing with courier companies.This role is responsible for performing various administrative duties within an office setting.Key Responsibilities include, but are not limited to:Maintain a welcoming and pleasant reception environment for clients and visitors.Assist visitors by greeting and directing them appropriately, and answer or refer enquiries as needed.Manage office supplies, orders and procurement of office/kitchen supplies and stationery, and maintain accurate stock controls, ensuring smooth day-to-day operations. Liaise with Century CityReceptionist re. orders and stock replenishment where needed.Facilities management: Log maintenance issues with landlord/service providers, arrange services for coffee machines/fire extinguishers/other office equipment; arrange locksmiths/plumbers and other service providers when needed.Arrange catering for meetings and functions where required. Offer refreshments to visitors in meeting rooms.Oversee and adhere to Health and Safety regulations. Assist the Facilities Manager with checklists, evacuation exercises, arranging training courses etc.Work with Logistics and Facilities Coordinator to arrange courier package dispatching and receiving.Maintain accurate courier registers and records.Supervise and oversee the onsite housekeeping team.Minimum Requirements:In order to be considered for this position, the following requirements must be met:Matric (Grade 12) or equivalent qualifications and experience.Minimum 3 years’ experience as a receptionist with proven office management responsibilities, in a professional office environment.Proficiency in common office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.A presentable and well-groomed appearance, with exceptional communication skills and a professional demeanour.Ability to remain calm under pressure and efficiently manage changing priorities.Administration / Technical Competencies:Sound ability to work within a computerized administrative environment.Critical administrative skills include good organizational and planning skills as well as problem-solving and time-management skills. Attention to detail is necessary as well as the ability to manage multiple demands.Exceptional written and verbal communication skills in English, with the ability to interact with individuals at all levels. The ability to communicate in another official language will be an advantage.Work behaviours and Attitudes:Maintain high levels of professionalism and integrity.Strong attention to detail and problem-solving abilities, with a proactive and solution-oriented mindset.Able to produce work of a consistent high quality.Customer service ethic with a track record of good customer service and continuous improvement.Strong interpersonal skills and ability to work collaboratively with a diverse team when needed, but also able to work independently.Excellent organizational and time management skills.Actively seeks feedback, able to withstand criticism and use constructive criticism to improve.Highly organized individual with great communication and interpersonal skills.Willingness to go beyond the call of duty.