Overview of salaries statistics of the profession "Office Management in South Africa"

We are looking for an experienced Office Manager for a Renowned Company in Port Elizabeth.Independently manage, plan, direct and coordinate the administration and support function of the firm to ensure best practices are implemented to streamline internal processes and staff productivity. Direct supervision of administration staff.Requirements:BCom degree with financial / management accounting & business managementAt least 10 years of experience in a general management/supervisory positionSkills and Competencies:Highly organised – plan & prioritiseHigh energy and performance-drivenQuick thinking and ability to multi-taskCommunication skills (verbal and written)Motivation and leadership skillsDecision-making and problem-solving abilitiesAttention to detailAbility to work under pressureExperience:Customer & Personal Service: ability to deal with clients and colleagues in a professional mannerAdministration & Management: knowledge of office administration, financial and management principles involved in planning, resource allocation, leadership and coordination of people and resourcesFinancial Understanding: able to read and understand financial statementsProcedures & Systems: knowledge and compliance of general office proceduresQuality Control: knowledge of accounting, auditing and taxation procedures in terms of Professional StandardsRequired Computer Packages:Microsoft office – Excel, Word, PowerPoint, OutlookGreatsoft (advantageous)Pastel accounting (advantageous)Key Duties and Responsibilities:Asset Management:Oversee and control all aspects relating to building structures and furnishingsObtain quotations and manage agreements of all acquisitions,Administrative Efficiency:Co-ordinate and maintain the firm’s archiving system for easy accessibilityMonitor and co-ordinate the firm’s database using the practiceMaintain and control the service agreements with all suppliers and other agentsStakeholder Value:Administer, advise upon, and consolidate the firm’s BEE plan and scorecardFinancial and Budget Management:Prepare the annual budget for the various PKF companiesOversee the preparation of daily cash flow and interpretation of cash movementsEnsure PAYE and VAT are processed and paid via EFilingFICA Compliance:Ensure FICA requirements are metInform employees and directors of processes to be followedEnsure all staff and directors are trained and aware of the FICA reporting requirementsEnsure the company complies with relevant legislation.Report irregular or possible money laundering/terrorist financing activities as identified by staffEnsure all supporting documentation and records are kept/.archived as required and available on requestBanking:Provide debtors age analysis for all entities every monthConsult and address overdraft facilities and requirementsSubmit annual financial statementsProvide required FICA documentation when requestedArrange and assist with internet banking facilities and issuesMaintain and control auto cardsGreatsoftAdminister all aspects of Greatsoft and maintenance of databaseAssist in development and improvement of the system to achieve goals and address requirementsSet up and maintain standard fee narrations and task codesProvide training and guidance to all staff relating to the use of the systemBalance and run month-end reportsPerform month-end processes and run month-endCoordinate and assist with the creation and set up of new reporting requirements as and when neededAssist with creating and maintaining task codes and linking to clientsAssist employees with re-setting passwords when locked out of the system, when they forget their passwordsAssist with any queries raised by any employeeSubmit support requests for all issues not internally resolved for any employeeProvide training to new users or refreshers to current staffOther tasks:Compliance with the firm’s System of Quality Management (SOQM), policies and procedures.Compliance with the firm’s Employee Code of Conduct which consists of the firm’s HR policies, SAICA, IRBA and IESBA Codes of Conduct.

Minimum Requirements:Technical Qualification / Certification in Office Automation and Information Technology is advantageousMust have previous experience managing a Technical Department in the Office Automation and/or Information Technology Industry.Matric qualification is essentialMust be computer literateSkills Required:Technical Proficiency: Strong understanding of office automation systems, IT infrastructure, and related technologies.Project Management: Ability to plan, execute, and manage projects effectively, including setting goals, timelines, and budgets.Team Leadership: Ability to lead and motivate a team of technical professionals, delegate tasks, and provide guidance and support.Problem Solving: Strong analytical and problem-solving skills to identify issues, assess risks, and develop solutions.Communication: Excellent communication skills, both verbal and written, to effectively communicate with team members, stakeholders, and clients.Customer Focus: A customer-centric approach to understand and meet the needs of customers and ensure customer satisfaction.Adaptability: Ability to adapt to changing technologies, priorities, and environments.Strategic Thinking: Ability to think strategically and align technical initiatives with business goals and objectives.Collaboration: Ability to collaborate with cross-functional teams and stakeholders to achieve common goals.Budgeting and Financial Management: Knowledge of budgeting principles and financial management to manage budgets and resources effectively.Vendor Management: Ability to manage relationships with external vendors and suppliers to ensure the timely delivery of products and services.Continuous Learning: Willingness to learn and stay updated with the latest technologies and trends in the industry.Duties and Responsibilities:Managing Technical Operations: Overseeing the technical aspects of office automation systems and IT Equipment, including installation, maintenance, and troubleshooting.Team Management: Leading and managing a team of technical staff, assigning tasks, and ensuring that projects are completed on time and within budget.Technical Support: Providing technical support to customers and internal teams, resolving technical issues, and ensuring customer satisfaction.Quality Assurance: Ensuring that all products and services meet quality standards and comply with regulations and industry best practices.Budgeting and Cost Control: Managing the budget for technical operations, identifying cost-saving opportunities, and ensuring that expenses are within budget.Training and Development: Providing training and development opportunities for technical staff to enhance their skills and knowledge.Vendor Management: Managing relationships with external vendors and suppliers to ensure the timely delivery of products and services.Research and Development: Staying updated with the latest technologies and trends in the office automation and IT industry and recommending innovative solutions to improve efficiency and productivity.Documentation: Maintaining accurate documentation of technical processes, procedures, and system configurations.

The company is an independent global mobility expert, providing comprehensive services to corporate clients relocating their employees. We manage and broker services through our global partner network and strive to be a true business partner – an extension of our clients’ HR function. We provide one accountable point of contact for HR teams and assignees throughout international relocations.Headquartered in Guildford, UK, The company serves every location worldwide via our regional hubs located in North America, South America, Europe, Scandinavia, Middle East, Africa, Asia and Australia. Managing a global network of over 1,000 specialist approved partners worldwide, K2 specialises in delivering an extraordinarily high standard of service on every assignment.We’re independent, ambitious, entrepreneurial, diligent go-getters and we believe in delivering only the best for our customers. What sets us apart is our people. We employ the best and allow them to be the best they can be.Duties and Responsibilities:Accounting & Transactional:Monthly review and accurate reconciliation to include:All balance sheet accountsProfit & loss accounts with variance analysisMargin analysis of the services delivered by K2Reconciliation of inter-company figuresEnsuring controls, management reports, exception reports are created , produced and reviewed for accuracy and on time.Leading and assisting with statutory audit preparation and ongoing support with auditors during audit periods in conjunction with Finance ManagerLiaising with regional teams to ensure alignment of financials with operational actionsMaintaining the bank accounts, processing and performing monthly reconciliationsPrepayments, accruals and other general ledger journal entriesUnderstanding and developing Sage and other transactional systems reporting and developments to improve controls, performance and efficiencyProcessing employee expensesMonitor, review & oversee AR and AP ledgersReview monthly payment runs with cashflow summaryEnsure reconciliation to transactional systemsSubmission of monthly payroll updates and review of reports before final submissionProcessing payroll journalsMaintaining the fixed asset registerQuarterly VAT/GST returnsP11D’s (UK only) & equivalents GloballyMonthly pension contributions upload into pension portalsBudget and quarterly forecast preparation working with Country Directors and FM/GFCSupporting general day to day queries via email, phone and face to faceAny other requirements of the role as directed by your managerBusiness Reporting & Analysis:Preparing and developing monthly management reportsMonthly Financial reviews and comparisons to Budget and prior year for income statement, balance sheet and cashflowWorking capital analysis and planningPerformance insight related to non-financial drivers eg clients, initiationsExtract data to prepare and develop Management Information and Business Intelligence to act as true business partner to Country Heads, CFO, CEO, etc.Assisting with Group projects such as alignment of financial practices and policies, development of X3 technology, global operations processes, software integration, etc.Completion of specific projects for the Finance ManagerGeneral country business unit finance queriesRequirements:Qualified in CIMA / ACCA or local equivalent (necessary)Knowledge of general accounting procedures and policiesMonth end close and financial statement reconciliations and comparisonsData systems and structuresStrong technical knowledge with accounting systems usage and development e.g. Sage and other related transactional systems and databasesPreparation and development of financial reportingMonth end processes, reviews and controls around financial and management accountingCommercial acumen and desire to support business growth and change managementOrganizing and prioritizing daily/weekly tasksAttention to detail and accuracyAbility to meet deadlinesAdaptable to change and works well under pressureAbility to interpret various types of data and present in formats relevant to the audience(s)Excellent Excel and MS Office skillsKnowledge of accounting software (Sage X3 desirable)Knowledge of working with various currenciesBuilding and developing robust working relations with all K2 colleaguesTeam playerCustomer service skills‘Can do’ attitude and ability to learn quicklyDemonstrate company acumen

Are you a “Jack (or Jill) of all trades” who enjoys varied responsibilities? In this role, you will be the administrative support person in a small, but busy office.This will give you exposure to different departments within the company, from Marketing to Fleet Management, on a small and manageable scale.They are a team-oriented group and are looking for a like-minded individual to join their team.Requirements:Matric, or similarValid driver’s license and own vehicleComputer literate in MS Office (outlook, Excel, Word)CRM system experience advantageousFluent in Afrikaans and EnglishDuties and Responsibilities:Answer all incoming calls and transfer to relevant personWelcoming visitorsWelcoming and assisting new staffAssisting colleagues and CEO as and when neededComplete tender documentsMaintaining and updating client informationCommunicate with recruitment agency with regards to vacant positionsMonitor daily attendanceShare adverts on social media platformsCreate quarterly email campaignsOrder office consumables (stationery, coffee etc)Advise on any office maintenance requiredFleet monitoring and vehicle inspection for license renewal, servicing etcPlan and organize team-building events twice a year

We are seeking an exceptionally organized Office Manager to act as the operational heartbeat of a professional, and dynamic renewable energy team. This role is key in ensuring the smooth running of the office, providing comprehensive support across Finance, HR and Administration.Salary: R25 000 – R30 000 per month, CTC.Minimum Requirements:Own vehicleExceptional organizational skills and attention to detail.The ability to support and enforce processes in a firm yet supportive manner.Strong communication skills and a belief in the importance of compliance.A proactive team player who can navigate the dynamics of a professional environment.Duties and Responsibilities:Serve as the first point of contact for the business, handling phone calls and greeting guests with professionalism.Coordinate and manage all aspects of staff travel, accommodation, and transport, both locally and internationally.Schedule meetings and manage calendars for senior management and staff, upon request.Organize internal and external social events.Maintain administrative and accounting records, databases and filing systems.Implementing, maintaining, and optimising operational procedures and administrative systems.Manage procurement of office necessities, ranging from stationery to IT equipment.Support the HR function, including payroll support, recruitment, onboarding new staff and act as the custodian of all company policies and procedures.Provide financial accounting support services including invoicing, project cashflow updates and reconciliation of credit card statements.Review and assist with the preparation of client projects.Ensure compliance with company policies and support corporate communications efforts.

Do you have the experience and maturity to manage the responsibilities of running the functions and duties that make an office successful? We need your experience with quotations, invoicing, debtors, and the personality to be the “go to person” when anything is needed in the business.The perfect candidate must have the attitude of responsibility and ability to think on their feet while working alongside management to deliver the best offering of service as per the excellent reputation they have in the marketplace.Requirements:Grade 12 / MatricComputer Literate – Word, Excel, etcBilingual (English – speak / Afrikaans – understand)Presentable with outgoing well-spoken, confident & friendly communication skillsExcellent financial acumen with accountsOwn transport essentialAbility to take on responsibilities, use initiative and work well in a team & independentlyDuties and Responsibilities:Drawing up quotations for clientsManage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information requiredSending deposit invoice requirements to clients and following up telephonicallyBuild sound relationships with clients, enjoy being the go to person when help is neededTrack outstanding payments and develop relationships with clients, when required using of initiative in encouraging to get payment problems sortedManagement of Control schedule for debtors that are in arrearsManage payments received, forwarding final invoices manage statementsDaily updates of receipts scheduled – tracking payments received, deposits etc.Registrations of any new contract fitters that are working on siteRecord daily hours worked by all employees, complete monthly and weekly schedulesChecking of working hours and daily signing in and outManaging sick leave schedules and administration requiredManaging inhouse database of customer listsEnsure that jobs being worked on are updated daily as to the current fitment statusManage costing compilations for all work requirementsOversee HR for staff with opening new files, drawing up contracts, issuing of payslipsManage transport invoices at month endEnsure administration for health and safety compilation is updated and on file when neededManage the royalties’ programmeFor rental units ensure month rental and water and sewerage accounts are issued timeously, and payments are receivedReconciliation of vehicle fleet for Cape Town, Johannesburg and Durban

Closing Date10 April 2024Job PurposeTo manage a portfolio of investment banking transactions from implementation through to termination and to ensure that the defined transactional requirements reflected in the relevant approvals and legal agreements are implemented and adhered to. Job Responsibilitiesstylemargin:bottom:2.0px::Provide a professional service to stakeholders by ensuring that transactions are managed and accounted for in accordance with legal agreements, relevant legislation and that deal activities are executed by following agreed business process:Build trusting relationships with stakeholders through consistent and timeous communication, adherence to requirements (systems and procedures) and evidencing an understanding of transactions, processes and systems:Ensure that transactions are accurately loaded and maintained on support systems and that deal related activities are accurately executed:Adhere to internal processes when managing deals and executing transaction activities (e.g. cash flows, rate resets, document lodging, invoicing, collateral management)Essential Qualifications : NQF Levelstylemargin:top:0.0;margin:bottom:0.0::Matric / Grade 12 / National Senior Certificate:Advanced Diplomas/National 1st DegreesPreferred QualificationBComm degreeMinimum Experience LevelAt least 2 years Investment Banking experience, preferably in the Middle Office. Trade Financeexposure and exposure to Loan IQ will be advantageous. Technical / Professional Knowledgestylemargin:top:0.0;margin:bottom:0.0::Conducting root cause analysis:Research methodology:Relevant software and systems knowledge:Sharing information in different ways to increase stakeholders understanding:Principles of financial management:Governance, Risk and Controls:Checking accuracy of reports and records:Analysing and interpreting quantitative and qualitative dataBehavioural Competenciesstylemargin:top:0.0;margin:bottom:0.0::Communication:Continuous Learning:Initiating Action:Work Standards:Building partnerships:Managing WorkEmployment Equity Statement PREFERENCE WILL BE GIVEN TO INDIVIDUALS FROM UNDERREPRESENTED GROUPS::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: the Nedbank Recruiting Team at +27 860 555 566

Are you a meticulous finance professional with debtors’ control and office management experience? Our client in Montague Gardens requires your solid experience with the full, all-round capability of running the quotations, invoicing and debtors alongside the Director and Financial Manager.We require a “people’s person” who will dive into the heart of financial operations, ensuring smooth cash flow and maintain healthy debtor relationships.Requirements:Grade 12, Basic accounting Diploma advantageousProficient in Excel (v-lookups / H-lookups / formulas) word/outlookExperience with Xero an advantage.Bilingual (English – speak / Afrikaans – understand)Presentable with outgoing well-spoken, confident & friendly communication skillsExcellent financial acumen with accountsOwn transport essentialAbility to take on responsibilities, use initiative and work well in a team & independentlyDuties and Responsibilities:Reporting to the Director and Financial ManagerTracking of Servicing invoicing for both Cape Town and Durban branchesReconciliation of all closed services per month invoiced.Follow up on outstanding accountsCreate proforma invoices and track deposits (request deposits)Final Invoice send to customer upon finalisation of jobJob Costing InstallationsEnsure job costings accurate and complete for the month (Dbn/Cpt/Jhb)Cost of Sales report (monthly) – Services/Spares (Cpt/Dbn/Jhb)Certificates (SASA/SAGA/AASA – annual) to client upon completion of job and receipt of final paymentAssist with insurance Claims – (Dbn/Cpt/Jhb)Trade – manage WIP/check proforma’s converted correctly to invoices – distributed to clientManage rental agreementsXero – process invoice/credit notes daily – allocation of receipt from/to WIP and daily receipts to closed jobs.Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information requiredBuild sound relationships with clients, enjoy being the go to person when help is neededRegistrations of any new contract fitters that are working on siteRecord daily hours worked by all employees, complete monthly and weekly schedulesChecking of working hours and daily signing in and outManaging sick leave schedules and administration requiredManaging inhouse database of customer listsEnsure that jobs being worked on are updated daily as to the current fitment statusManage costing compilations for all work requirementsOversee HR for staff with opening new files, drawing up contracts, issuing of payslipsManage transport invoices at month endEnsure administration for health and safety compilation is updated and on file when neededManage the royalties’ programmeFor rental units ensure month rental and water and sewerage accounts are issued timeously and payments are receivedReconciliation of vehicle fleet for Cape Town, Johannesburg and Durban

Are you immediately available with experience in an all-round office administrator team supporting sales, office staff and dealing with clients efficiently? We require your ability to work in a fast-paced environment with excellent communication skills, spoken and written in both English and Afrikaans. ​Own transport required.Requirements:Matric plus Min 5 years’ experience in Office AdministrationComputer Literate with Pastel experienceAbility to communicate in English and Afrikaans – written and spokenMust have own transportExperience supporting a sales team dealing with customers efficientlyAbility to work well under pressure and multi-tasking.Duties and Responsibilities:Capturing of purchase ordersInvoicing and credit notesDaily dealing with clients requirementsTroubleshooting where neededWorking alongside the Sales ManagerManaging new accounts for CustomersManaging all admin task required for the general office and managementBankingManage the filing systemsCompiling daily, weekly and monthly reports as well as financial reports when neededDaily updating of database for clients

Looking for an immediately available position? Opportunity to join our client’s international business in Montague Gardens for a four-to-five-month contract assignment?We require your confident communication skills to deal with all administration requirements liaising between the sales, finance, and operations department. Debtors experience essential and preferably experience on Pastel.Requirements:Grade 12, relevant tertiary qualification advantageous3-5 years’ experience in office administrationComputer Literate – MS Office Advanced SkillsGood communication skills, highly organized and an all-round team playerDuties and Responsibilities:Debtors function for the branch (sending statements, credit applications, follow up on payments, payment allocation, trade references, etc.)Petty Cash ManagementCapturing of Credit Card receipts and reconciliation thereofCredit Cards for Staff – Making sure all slips reconcile to the Statement.Assisting with leave and payroll administrationSupport with quality management – ISO document registers, administration, and audit supportAssist with customer project billing and administration thereofGeneral office responsibility as required by management, as well as office functionsCourier bookingsPreparing reports for managementGeneral office duties of ordering consumablesPA Support to Director and Management