Overview of salaries statistics of the profession "Office Coordinator in South Africa"

This Market Leading Real Estate Sales Team in the Country is looking for an experienced Estate Agent Support Administrator to join their team in Hout Bay.You will be a skilled administrator, strong multitasker with a supportive and motivated approach to this Leading Sales Team.Minimum Requirements:Minimum of 3 years’ experience within a PA / Sales Support Administrator / Coordinator roleRelevant Marketing / Business Administration Qualification (Preferred)Experience within the Real Estate / Property Industry advantageousMS Suite Office Applications: Intermediate – Advanced LevelSocial Media (LinkedIn, Facebook, IG) and Software Applications Savvy (Hubspot, Internal Boss, Prospecting) – Experience would be advantageousStrong administrator with a natural flair to engage and build relationships on all levelsProfessional and well-presented eloquent communicatorAble to use initiative and have a creative eye (Advertising/Property Listings)Flexible if needed after hours / weekends | (Monday – Friday 08h30 – 17h00)Own reliable vehicle and valid driver’s licenceKey Performance areas:Manage property onboarding process | Prepare Mandate packs and arrange Property Mandate with all relevant partiesManage new property listings with all relevant internal & external partiesSchedule/coordinate with all stakeholders for property shoots (Photography, Floorplan, Drone)Compilation and creation of all advertisements/property listings (internal / onsite / external)Property Management: Ensure daily updates of comprehensive stock sheetManage and follow through on all property enquiries on various advertising portalsManage all aspects (internal and external) of Boards & Show DaysOversee, update, and maintain all details of Sellers & BuyersMarketing & Advertising: Brochures, Mailers, Marketing Drops, Property listings etc.Manage Agents diaries (viewings, listings, valuations)Administration Management: Offer to purchase, sales agreement, deal tracking, attorneys, conveyancing, insurance, and agentEnsure daily updates of competitor filesRecord and track all monthly expenses | Filing and Record Keeping | Stationary & InventoryTax preparation: present accountant with all relevant invoices and expense detailsThis opportunity will offer a rewarding salary offer and the opportunity to form a part of a Top Market Leader Team in this Prime Real Estate & Property Sales Agency.

Have you been in a position overseeing various aspects of branch activities which would include staff management, customer service and operations while having a good understanding of finance, budgeting and reporting?Our clients operation is based in Philadelphia Cape town and you will collaborate and work closely with the Branch Manager ensuring the running of a positive productive and smooth operation.A people’s person who enjoys being at the centre of all activity will be a great asset for this role.Minimum Requirements:Grade 12, Diploma or Degree in business Administration advantageous5 years Proven experience in coordinating or related role .Strong understanding of financial management, including budgeting and reporting.Knowledge of procurement regulations, ethical practices, and industry trendsExcellent organizational and time-management abilities.Effective communication skills, both written and verbal and must have knowledge of industry- specific regulationsDuties and Responsibilities:OperationsControl and manage the Repairs and Maintenance processes and procedure for the branch. Includes proper filing of all documentation.Submit daily Timesheets for the branchAssist Branch Manager with overlooking and controlling of the yard activities.Ensure that monthly unit inspections and stock counts are done and submitted to Head Office on time.Request quotes from suppliers for maintenance or transport.Prepare the purchase requisition for quotes received from suppliers and submit to procurementFacilitating communication between the branch, other departments and management, ensuring that the information flows smoothlyCustomer ServiceAssist with loading quotes on Syrinx.Ensuring that the branch provides excellent customer service and keeps customer informed of deliveries, collections and maintenance schedules.Liaising with customers daily to check on service delivery and customer satisfactionAddress customer concerns, inquiries and resolve issues in a timely and professional mannerResolving all customer queries related to invoices and statements. Escalate all matters that cannot be resolved.Stock controlEnsure weekly stock counts of the branch stores for materials is done.Discrepancies need to be investigated and reportedImplement inventory management that allows accurate tracking of stock levelsConduct regular physical audit of the stock and compare physical inventory with what’s recorded in the “system”Financial ManagementSending invoices to Finance for payment of suppliers after work is completedManage the debtor’s book and make sure that this does not fall behind and attend to outstanding accounts. Escalate all matters that cannot be resolved.Analyze Financial reports to identify areas of improvement

Does your experience include all round multi-tasking skills in coordinating all administration activity within a branch? Our National client based in Blackheath requires your strong excel and formula skills, ability to do stock counts and work alongside the Branch Manager managing customer service, general operations, basic finance, budgeting and reporting.Essential that this person is a team player who is a self driven independent worker and a strong problem solver.Hours: 7am – 4pmRequirements:Grade 12, Qualification in business Administration advantageousMin 5 years Proven experience in a related role with strong administration and excel skills .Understanding of financial management, including budgeting and reporting.Knowledge of procurement regulations, ethical practices, and industry trends – must be willing to open containers and check on stock in the containers.Excellent organizational and time-management abilities.Effective written and verbal communication skills and preferably knowledge of industry- specific regulationsGood interpersonal skills and not be afraid to pick up the phone and call customers and service providers.Methodical and deadline driven.Ability to manage quotes and follow up on quotes with customers.Provide support to the branch manager and operations team.Team player and willing to assist team members.Duties and Responsibilities:Operations:Control and manage the Repairs and Maintenance processes and procedure for the branch. Includes proper filing of all documentation.Submit daily Timesheets for the branchAssist Branch Manager with overlooking and controlling of the yard activities.Ensure that monthly unit inspections and stock counts are done and submitted to Head Office on time.Request quotes from suppliers for maintenance or transport.Prepare the purchase requisition for quotes received from suppliers and submit to procurementFacilitating communication between the branch, other departments and management, ensuring that the information flows smoothlyCustomer Service:Assist with loading quotes on Syrinx.Ensuring that the branch provides excellent customer service and keeps customer informed of deliveries, collections and maintenance schedules.Liaising with customers daily to check on service delivery and customer satisfactionAddress customer concerns, inquiries and resolve issues in a timely and professional mannerResolving all customer queries related to invoices and statements. Escalate all matters that cannot be resolved.Stock control:Ensure weekly stock counts of the branch stores for materials is done.Open containers and check on stock in the containers.Discrepancies need to be investigated and reportedImplement inventory management that allows accurate tracking of stock levelsConduct regular physical audit of the stock and compare physical inventory with what’s recorded in the “system”Financial Management:Sending invoices to Finance for payment of suppliers after work is completedManage the debtor’s book and make sure that this does not fall behind and attend to outstanding accounts. Escalate all matters that cannot be resolved.Analyze Financial reports to identify areas of improvement