Overview of salaries statistics of the profession "Office Clerk in South Africa"

Minimum Requirements:Mature and reliableAfrikaans and English first and second languages a must (Fully proficient in both a must)Excellent communication skills in both Afrikaans and English a mustMatric / Grade 12Accounting Diploma / Certificate advantageous2 to 5 years experience as a Creditors Clerk a mustGood basic accounting and financial administration experience a mustComputer literate in MS Word, MS Excel and MS Outlook (WinBranch preferred)ERP Processing experience a must (QuickBooks, MDA or any other ERP system)Property / retail experience beneficialGood initiative and able to handle confidential informationAble to handle stressful situations and able to work within deadlinesResiding near Sunninghill a must (within daily commuting distance)Stable employment record and contactable references a mustTo start as soon as possibleDuties and Responsibilities:Full Creditors Clerk function for Fuel Station’s Back OfficeEnsuring all creditors are paid accurately and timeouslyGRV Processing of goods received on WinBranch, ensuring accurate recording of stock received to maintain accurate stock holding records.Invoice Processing from suppliers verifying accuracy against delivery notes, checking correct invoice calculation, and verifying goods have been received as stated.Data Entry of invoices (QuickBooks and MDA) and credit notes into accounting system/s ensuring that invoices are accurately captured, and VAT correctly declared.Data Entry of Sales Journals ensuring accurate recording of same and ensuring control accounts to which journals are referring to balance daily.Municipal Schedule preparation to ensure up to date records are maintained in respect of Municipal suppliers and accurate recording of any disputes.Matching invoices with delivery notes / quotes and investigating discrepancies before Reconciling to supplier statements and preparing for payment.Preparing documentation for approval by appropriate departments or individualsScheduling payments in accordance with supplier terms and conditions and ensuring payments are made on due date.Query resolution between company and suppliers whilst maintaining positive supplier relations.Accurate Record Keeping through filing for audit purposes.Supplier Account Reconciliations monthly to identify discrepancies or outstanding invoices.Supplier Age Analysis reporting and ensuring this agrees to the creditor’s control account.Compliance and Documentation – ensuring that the company follows relevant financial regulations, particularly regarding VAT requirements and adhering to proper practices.Written communications between supplier and the company and accurately retaining emails and correspondence for future reference.Salary: R10 000 – R15 000 gross maximum (Depending on relevant experience).

Our client between Stellenbosch and Brackenfell is in need of an Invoicing Clerk to be responsible for creating client invoices, ensuring all invoices are accurate and providing general administrative support to the invoicing team.Duties and Responsibilities:Draft and process high volumes of customer invoices in foreign currencies.Ensure adherence to proper invoicing procedures.Interpret and clarify invoicing policies.Liaise with clients to verify discrepancies and resolve clients billing issues.Ensure client invoicing deadlines are met daily/weekly/monthly.Provide input into client planning.Liaise with management to ensure client requirements are met.Attend client visits where necessary.Assist with development of new processes.Assist with seasonality changes e.g. Client info updates.Ensure all relevant information is complete to ensure tasks at hand are done accurately.General administrative duties as needed.Prepare and assist with audits.Minimum Requirements:Grade 12 / Matric with Mathematics and accounting as subjects.Relevant tertiary education will be an advantage.2-3 Years’ experience in a similar role within the Supply Chain and Logistics environment.Competencies and Skills:Proficient Computer Literacy, especially Google Workspace and MS Office (Excel).Shipshape and Sage Intacct experience will be an advantage.Must be bilingual – able to understand, write and speak Afrikaans and English fluently.Outstanding organizational and time management skills.Excellent communication and interpersonal skills.Ability to meet or exceed customer service needs.Must have a professional and positive attitude.Must be able to work independently and at a fast pace due to the nature of the business.Ability to multitask and prioritize daily workload.Meticulous with high attention to detail.